GUIDELINES FOR AUTHORS
For Standard letter (21.59 x 27.94 cm) Conference Proceedings Manuscripts
Author Affiliation(s), Postal Address, E-mail
The abstract must be in fully-justified, italicized text as it is here, below the author information. Use the word “Abstract” as the title, in 12-point Times New Roman, boldface type, centered relative to the column, initially capitalized. The text is to be in 11-point, single-spaced type, and may be up to 150 ~ 250 words. Leave two blank lines after the abstract, then begin the main text. All manuscripts must be in English. All text material for standard letter (21.59 x 27.94 cm) proceedings will be formatted in a single column per page.
Keywords: Provide 4 to 5 keywords to describe what your article is about
Topic: Indicate which Sub-theme you are submitting to. (Contents, Services, Profession)
2. Formatting your paper
All printed material, including text, illustrations, and charts, must be kept within the parameters of the 22.7 cm column length and 15.08 cm column width. Text must not extend outside of the column parameters. Margins are 3.3 cm of an inch on the sides, 2.2 cm of an inch on the top, and 3 cm of an inch on the bottom. It is recommended to have 10-15 pages with 2.0 line spacing.
3. Main title
The main title (on the first page) should begin 3 cm from the top edge of the page, centered, and in Times New Roman 14-point, boldface type. Capitalize the first letter of nouns, pronouns, verbs, adjectives, and adverbs; do not capitalize articles, coordinate conjunctions, or prepositions (unless the title begins with such a word). Please initially capitalize only the first word in other titles, including section titles and first, second, and third-order headings (for example, “Titles and headings” — as in these guidelines). Leave two blank lines after the title.
4. Author name(s) and affiliation(s)
Author names and affiliations are to be centered beneath the title and printed in Times New Roman 12-point, non-boldface type. Multiple authors may be shown in a two or three-column format, with their affiliations below their respective names. Affiliations are centered below each author name, italicized, not bold. Include e-mail addresses if possible. Avoid using academic degrees and society affiliations. Follow the author information by two blank lines before main text.
5. Second and following pages
The second and following pages should begin 2.54 cm from the top edge. On all pages, the bottom margin should be 2.86 cm from the bottom edge of the page for 21.59 x 27.94 cm paper; for A4 paper, approximately 4.13 cm from the bottom edge of the page.
6. Type-style and fonts
Wherever Times is specified, Times Roman, or New Times Roman may be used—as well as Helvetica—throughout the text, including figures and tables. If neither is available on your word processor, use the font closest in appearance to Times. All fonts must be Type 1 or 3 Postscript fonts from the Latin 1 Fontset. Do not use TrueType, bitmapped, or Ryumin fonts.
Basic PDF distiller settings must be changed to:
• Acrobat 4.0 compatibility, Optimized
• All graphics at least 300 dpi resolution,
• All fonts are embedded and subset,
• Postscript settings do not override distiller settings.
Authors must check their final pdf files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.
7. Main text
Type your main text in 11-point Times New Roman, single-spaced with 13-point interline spacing. Do not double space text. All paragraphs should be indented 0.422 cm. Be sure your text is fully justified—that is, flush left and flush right. Please do not place any additional blank lines between paragraphs. Figure and table captions should be 11-point Helvetica boldface (or a similar sans-serif font). Callouts should be 10-point Helvetica, non-boldface. Capitalize only the first word of each figure caption and table title. Figures and tables must be numbered separately. For example: “Figure 1. Database contexts”, “Table 1. Input data”. Place figure captions below the figures; center table titles above the tables.
8. First-order headings
For example, “1. Introduction”, should be Times New Roman 12-point boldface, initially capitalized, flush left, with one blank line before. Use a period (“.”) after the Arabic heading number, not a colon.
8.1. Second-order headings
As in this heading, they should be Times New Roman 11-point boldface, initially capitalized, flush left, with one blank line before, and one after.
8.1.1. Third-order headings: Third-order headings, as in this paragraph, are discouraged. However, if you must use them, use 11-point Times New Roman, boldface, initially capitalized, flush left, and preceded by one blank line, followed by a colon and your text on the same line.
Avoid using footnotes; incorporate footnotes as parenthetical material. Only when necessary, place footnotes at the bottom of the column on the page on which they are referenced. Use Times New Roman 9-point type, single-spaced with 10-point interlining spacing.
List all bibliographical references in 11-point Times New Roman, single-spaced with 10-point interlining spacing, at the end of your paper. The style of the manuscript should follow American Psychological Association (APA).
References should be cited in the text using the 'name and date' style, e.g. "Summers & Kim (1993) said that ..." or "research shows that ... (Summers & Kim, 1993)". You may also include page number(s) if necessary, e.g. "research shows that ... (Summers & Kim, 1993, p. 123)” or if you cite more than one page, you can write: e.g. “research shows that ... (Summers & Kim, 1993, pp. 123-133)”
References at the end of the article should be listed in alphabetical order. The following are examples of the recommended reference style:
o Rushdie, Salman. (1999). The Ground beneath Her Feet. New York: Henry Holt.
o Harnack, A., & Eugene K. (2000). Online! A Reference Guide to Using Internet Sources. New York:
St. Martin’s Press.
• Book - edited no author
o Soltes, Ori Z. (1999). Georgia: Art and Civilization through the Ages. London: Philip Wilson.
• Book – organization, association, or corporation as author
o University of Chicago Press (2003). The Chicago Manual of Style, 15th ed. Chicago: University of
• Chapter or other titled parts of a book
o Mith, K. & Brown, M. (2012). Author impact factor by weighted citation counts. In G. Martin (Ed.),
Bibliometric Approach to Quality Assessment (pp. 101-121). New York: Springer.
• Article from a journal
o Mcmillen, Sally, G. (1994). Antebellum Southern Fathers and the Health Care of Children. Journal ofSouthernHistory , 60(3), 513-32.
• Conference paper
o Smith, K. & Brown, M. (2012). Digital curation of scientific data. In G. Martin & L. J. Jones (Eds.), Proceedings of the 12th International Conference on Digital Curation (pp. 41-53). New York: Springer.
• World Wide Web site
o Evanston Public Library Board of Trustees (2014). “Evanston Public Library Strategic Plan, 200-2010: A Decade of Outreach.” Evanston Public Library. http://www.epl.org/library/strategic-plan-00.html.
11. Copyright forms
Complete and sign the Conference copyright release form when you submit your paper. We must have this form before your paper can be published in the proceeding
Deadline of Full Paper Submission
December 31, 2016
Announcement of Selected Papers
January 31, 2016
Submission of Final Papers and Presentations
March 20, 2017
Announcement of Best Paper Award
Download Copyright Forms:
GUIDELINES FOR POSTER PRESENTATION
Your topic could be described on a printed poster or by photographs, graphics and pieces of text that you attach to the presentation panel. The poster must be in English.
For printed posters, the standard poster size of DIN A0 841mm wide x 1189mm high is the minimum size. It is recommended that a printed poster be no larger than 900mm wide and 1900mm high.
If you are using photographs, graphics and pieces of text, these should also fit within the area of 900mm wide and 1900mm high.
Each presenter can therefore only present one poster. Any organization that submits more than one application should indicate a priority to their submissions or confirm there will be enough staff members available for the presentation.
All Poster Proposals are subject to approval by ICoASL 2017’s Professional Committee. Please complete the application form to submit a proposal.
It is important that applicants describe how they intend to illustrate the project in the poster format. The poster has to be an experience in itself for the one who looks at it – and should show awareness of the format of a poster-session and its purpose.
Special consideration will be given to ensure that a variety of topics based on the conference theme announced will be represented.
The deadline is 31 December 2016. After the deadline applications will no longer be accepted.
A jury representing the ICoASL 2017 Professional Committee will review all submissions and decide which Posters will be accepted.
Best ICoASL Poster 2017
At the conference in 2017 the jury will select the winner of the Best ICoASL Poster 2017 based on the criteria below:
Does the topic of the poster:
• Look interesting and/or inspiring;
• Look lively;
• Lend itself to a poster session; is not too abstract;
• Present new ideas or present an application of technology;
• Appear to be clearly explained;
• Not duplicate another poster, nor have the same presenter as another poster (a presenter
must be present during the poster session to explain the poster to viewers);
• Have a relationship to the theme announced by committee;
• Have a clear library relevance or perspective;
• Describe a project that is ongoing or near completion, not one that is yet to start.
31 December 2016
Deadline for receipt at ICoASL Headquarters of the application form and a detailed description of the poster session.
20 March 2017
ICoASL Headquarters will inform applicants of the final decision of the Professional Committee.
09 May 2017
Posters to be placed on presentation panels at the Congress.
10 - 12 May 2017
Poster sessions at the Conference
For more information about Call for papers and Posters, please contact: